Which activities are included in my subscription?

The Bookie is an all-in accounting solution fo freelancers. You can easily keep track of your expenses and sales in The Bookie Webapp. Meanwhile we'll every time you need to declare your taxes with the Tax Authorities or, it is us doing the work.

The subscription includes the check of your administration, your VAT returns, the preparation of your annual figures, the declaration of your income tax return and the quarterly meetings, called The Bookie Borrel. Did you activate Plus? Then we will also process your expenses for you. Do you have BV (Limited)? Then we will agree on what additional work we will carry out for you within the subscription.

We'll email you when we expect something from you, so if you read it and do 'your chores', you'll be fine. In addition, your own attention is also recommended because your company changes and as an entrepreneur you always remain responsible!

The subscription price only applies in combination with the use of The Bookie Webapp and concerns the regular activities surrounding a well-kept administration.

Plus

In addition to your basic subscription, you can activate Plus. With this addition to your basic subscription we process your expenses for you. Instead of a more expensive subscription, we have a credit system where you purchase credits depending on your needs. You pay €65 per batch of 50 expenses. Read more here.

Additional questions and activities

It makes sense, however, that you don't just want the job done right. Sometimes you want some extra explanation of the annual figures or declaration submitted in peace and quiet with your accountant. Especially if the Netherlands is not your hometown and all is in Dutch. We'd happily help you. Because not everyone wants this and we want to keep this subscription affordable, this is additional.

Consultation

Do you want to go through your annual figures well, do have a more elaborate question of need more extensive financial advice about investments in a mortgage? Then you can directly plan a longer consultation against payment (online or offline) at a time that suits you. Costs for this are € 110 ex VAT per hour. Customers plan online from half an hour. Schedule a consultation here.

Customization: per hour

Do certain activities fall outside the scope of the subscription (read more about that) or do you want us to do additional work for you? Then we’ll charge our hourly rate of € 95 ex VAT per hour.

What do I use The Bookie Webapp for?

In The Bookie Webapp, keep your company’s administration. Log in on your computer at https://app.thebookie.nl/en. The first time you log in, please go through the options via 'the tour' before you get excited about getting started.

Basic functions

Update personal and company information. Read here how. At the top of your dashboard you’ll find the search function which gives you insight into your customers, your income and expenses. The help button provides access to the support page with answers to frequently asked questions (FAQs). 

Sales

Create a new sales invoice by simply clicking on the yellow ‘+ invoice’ button. Press ‘Revenue’ you’ll find an easy overview of all the (credit) invoices you’ve sent this past quarter or even year. This overview allows for quick and easy sending of reminders for unpaid invoices.
Set up a connection between your business bank account and Mollie and a link will be added to your invoices which allows for ‘push of a button’- iDeal payments.

Expenses

Use the Bookie Bonnen app on your mobile to add  a scan of the paper receipts of your business expenses on the go. Read how it works here. Did your expenses come with a PDF  invoice or receipt? Then read here how to upload those digital expenses to your webapp account and use them.

In the online Expenses section, you can also read more about car expenses, foreign expenses, shifted VAT, expense items and much more.

What do my Bookies do for me?

VAT returns

As a client of The Bookie, you don't have to submit your quarterly returns (also known as turnover or VAT returns), but your Bookies do that for you.* All you have to do is send your invoices on time and book your expenses complete with receipt or invoice. Or take a Plus subscription and have us do it for you *wink
One week before the end of the quarter, you will receive the first quarterly reminder. Update your records before the 8th of the first month of the new quarter, so that we have enough time to check your records and file your tax return. The deadlines are: April 8, July 8, October 8 and January 8. Read here how the process works.

Reminders: click on 'Administration Updated' before the 8th

Once all income and expenses are complete in your records, click on the "Updated" button that appears on your dashboard. We’ll now check and correct your administration and submit your tax return. You’ll receive a reminder from us that your tax return can be found in The Bookie Webapp. It will state the account number of the tax authorities and what you have to pay (or get back), as well as your payment reference. This payment must be received by the Belastingdienst before the 1st of May/August/November/February. Can't you make it before the 8th? Then submit your own tax return and send us the pdf.

Based on your records and any corrections we make, we may give you tips on how to avoid mistakes and gain an advantage. This way you will get to know your administration better and prevent mistakes in the future.

*Do you have to file a VAT return once a year instead of every quarter? Then discuss this with us.

Annual figures and income tax return

When the year is done, your annual figures must be prepared and your income tax return filed. To do this we’ll need more information from you than just your business records, such as the bank statements from your business account, annual statements in case of salaried income, etc.

For this purpose, you can submit the required information via "Start income tax return" starting in February. The checklist provides a complete picture of your situation that is important for your income tax return. View the overview here.

After you’ve completed the checklist and sent it in (with all relevant documents attached), you’ll be added to the waiting list. We’ll process your Income Tax Return on a first come, first served basis. If, after reviewing your checklist, your team has any questions, they’ll contact you. If not, then they will proceed to process all the information you’ve sent in. We’ll then send your the draft report and ask you to review it and give us written permission to file it for you. After receiving this permission, we’ll submit your tax return for you.

How does communication work between The Bookie and The Tax Authorities?

Postponement

We’ll request a postponement for filing your tax return (as is customary) which gives us until May 1st of the following year to file your income tax return. Do you want us to file your return quickly? Then we recommend that you fill in the income tax checklist as completely as possible in February, attach the required documents and send it in. You are now in the queue. As soon as it is your turn, we’ll contact you if anything is missing or to confirm that your file is complete. We’ll send you your draft report as soon as we have prepared it. After you have given us written approval, we’ll file your tax return. 

Do you have a tax partner and would you like us to file her/their/his tax return as well? Please let your Bookie know about this before May 1st. We’ll then request a deferral for her/them/him as well. Read below how this works.

Send authorization: VIA and SBA

We request an authorization to be able to file your tax return. You’ll receive a letter from the Belastingdienst with the activation code, please send this to us. You can also do this via email! Read more about these authorizations and how to send them in.

At The Bookie, we work with subscriptions. This way, you always have a team of Bookies ready to assist you, and everything is arranged for a fixed price.

On this page:

Which services and tools are included in the subscription?
Costs excluding VAT: depreciation including VAT
Subscriptions for sole proprietorships
Subscriptions for partnerships (VOF)
Subscriptions for limited companies (B.V.)
Additional costs for Plus

Which services and tools are included in the subscription?

The rates are based on your annual revenue and cover a full financial year (from January 1st to December 31st), regardless of whether you start with us in January or November.

For all subscriptions, the following applies:

• You get software to keep track of your administration
• We review your entire administration and, if applicable, file your VAT returns
• We file your personal income tax return, including year-end figures (possibly with employment details for that fiscal year)
• If you have a quick question, we’re here to help!

Do you have a B.V.?

• Then we also handle your payroll administration, corporate income tax, and dividend tax.

> Read here for a detailed explanation of services and tools

Below we have noted the depreciation amounts including VAT. In most cases, as an entrepreneur, you can claim the VAT back.

Our subscriptions are based on your revenue. For a revenue of up to €60,000, we call this a "ZZP" (self-employed) and you pay €660 annually. If your revenue exceeds this, we refer to it as "Entrepreneur" and the annual cost is €780.

Every month, depending on your subscription, we will automatically deduct €66.55 or €78.65 (including VAT).

The VOF subscription is in line with the sole proprietorship subscription. However, each partner pays an additional €160 annually compared to a sole proprietorship. So, if you have three partners in a VOF and your revenue exceeds €60,000, you pay €780 (for one partner) + 2 x €160 = €1,100 excluding VAT.

There are two types of B.V.’s: the operating company (werkmaatschappij) and the holding company. Each month, depending on your subscription, we will automatically deduct €138.66 (Holding) or €166.38 (Operating Company) (including VAT).

Credits are only deducted when you need them. You purchase them based on the number of expenses we process for you. For this, you authorize a direct debit of €78.65 (including VAT) per 50 credits.

In some cases, you will receive a separate or additional invoice after we have filed your income tax return.

> Situations where we issue extra or outside subscription invoices.

If you want, we’ll happily do it for your sweetheart.

For this, we need extra information. This is not included in your subscription, so there will be additional costs.

On this page:

• Characteristics of a fiscal partner
• How do I register my fiscal partner with The Bookie?
• Personal details of fiscal partner and checking the box
• Benefits of joint tax filing with a fiscal partner
• The tax return of my fiscal partner by The Bookie
• Filing the tax return myself or having someone else handle it

Characteristics of a Fiscal Partner

Your fiscal partner is, in short, often your sweetheart with whom you are married/registered, have purchased a house together, or have a child. Of course, it could also be that you’ve separated during the year. The Dutch Tax Authority’s website states:

• You are married or have a registered partnership
• You are not married, have a registered partnership and someone is registered at your address
• Multiple persons can be your tax partner, for example:
  • You are married and someone else is registered at your address
  •  Several people are registered at your address during the year.

Depending on the year for which you file a tax return, the online tax return and the tax return program will help you determine who your tax partner is. Do you only have a tax partner for part of the year? Then you can choose to be regarded as tax partners throughout the year.

How do I register my fiscal partner with The Bookie?

If you want us to be your accountant and handle your Income Tax return, we need to know if you have a fiscal partner, whether or not we do the return for you.

Personal details of the fiscal partner and checking the box

You can do this in your Personal Settings under your name in the top right corner. Check the box under Fiscal Partner to indicate you have a fiscal partner, and enter their details.

Depending on whether you want The Bookie to file the joint return with your partner, check the second box as well. If this box is green, we’ll take care of the rest.

Please do this before May 1st of the year following the tax year for which we will file the return. So if we’re filing your Income Tax return for 2020, please submit these details before May 1, 2021.

You can provide the necessary data for the Income Tax return, such as a year-end statement from your partner, via the Checklist in The Bookie Webapp, as soon as you’ve uploaded all your own information.

Where do I update my personal details and settings?

Benefits of Joint Filing with a Fiscal Partner

By filing jointly with a fiscal partner, you can allocate certain income and deductions with your partner. This can affect the tax you need to pay or receive.

This can be advantageous.
The way you divide income and deductions can impact the taxes and premiums you pay or receive. You can allocate the division however you like, as long as the total adds up to 100%. The one with the higher income, for example, can deduct the costs, which gives the biggest tax benefit.

The Tax Return of My Fiscal Partner by The Bookie

Since many entrepreneurs don't fully understand these rules (and often apply them incorrectly), we file joint returns for most clients with a fiscal partner in paid employment.

These services are not included in the subscription.

Is your partner employed? The additional costs for a joint tax return are a fixed amount per year.
Does your partner run their own business? The cost depends on the size of the business. Call us, and we’ll help you further. In this case, your partner must have their own Webapp account and complete the Income Tax return questionnaire.

What are the additional costs outside of the subscription?

How do I create a personal Bookie Webapp account?

Filing the Tax Return Myself or Having Someone Else Handle It

We will prepare the year-end financial statements for your business and send them to you so you can use them for the joint Income Tax return with your fiscal partner.