Income Tax Return Tutorial

Inkomstenbelastingaangifte stappenplan

Process Income Tax Return

How does the Income Tax Return work at The Bookie?


If you are a customer of The Bookie, we will always send you an email or reminder with an explanation if we need something. That's why you don't have to read this explanation in one go. Do you want to know in advance what and how we will tackle this? Then read this FAQ.


Mail with explanation

After the financial year has ended, your Bookies will prepare the (abbreviated) annual accounts of your company in the new year and we'll file your income tax return. A financial year runs from January 1st to December 31st of a year. You'll receive a reminder from us to provide us with additional information via the IB declaration checklist in The Bookie Webapp. It states exactly which documents you must provide and how.

Cost Subscription with The Bookie

  • Did you have an active subscription during the financial year of the tax return? So: did you pay montly subscription costs during 2020? Then we have already done (part of) your 2020 VAT returns and you have already (partly) paid in advance for the IB declaration.
  • Hourly customer or not yet customer of The Bookie. Even if you are not yet a customer of The Bookie, we can prepare your annual accounts and take care of your IB declaration. You then pay € 75 ex vat per hour 

Urgency costs 25%

Do you need your annual figures faster or did you hand in your checklist late? Then in most cases we can still prepare your annual figures and submit your tax return. We'll charge an extra 25%. Read here how that works.

Term

After completing the form and submitting the required information completely, you will enter the queue. As soon as it's your turn, we'll contact you if anything is missing. After drawing up and sending your draft report, we'll submit your declaration after you have approved it.

The Tax and Customs Administration: authorizations and postponements

Since it is impossible for us to complete all income tax returns before 1 May, we (as is usual) request a postponement for filing your income tax return. Read here how postponements and permissions work.

Do you also have a tax partner and do you want us to file her/his/their tax return? Report this to your Bookie before May 1st. We'll then also request an extension for her/him/them.

Initials, surname, BSN and date of birth

To request your authorizations and postponements for you and possibly your partner, we need your personal data, that of your company and any tax partner.

Delivering information for Annual Reports and Income Tax Return

How should I provide the necessary information?

Via The Bookie Webapp you can submit the necessary information for your annual figures and/or income tax return via a questionnaire. This can be done with a free light or paid account. This way you know what we need and everything ends up in one place.

Button Income Tax Return on Dashboard in The Bookie Webapp

(You only take the first two steps if you are new or your tax partner has not yet been reported to us.)

  1. Register with us with your initials, last name, BSN and date of birth of yourself and possibly your tax partner so we can register with the tax authorities.
  2. Activate an account at https://app.thebookie.nl/subscriptions/ 
  3. Click on the button Income tax return and use the + button to select the relevant fiscal year, so for example 2019. 
  4. Follow the checklist and upload the necessary information
  5. Schedule an online or telephone session with your Bookie Team. Read here how this works.

Relevant documents for Income Tax

Still no clue what to deliver or what certain things mean? Then check this help page: Relevant Information Income Tax Return.

Partner in VOF

Need us to do your income tax return, but you don't have your own account yet? If you are a partner in a VOF and work from a shared e-mail address, we may not yet have all your details. Read here how to create your own account so that you can submit the additional information for your own tax return.

Relevant information Income Tax Return

What information do I need to provide for the Income Tax Return?

We already have some of the information for the annual reports and the income tax return from you. For example, in order to be able to prepare your annual documents, you need all expenses (all receipts and invoices that you have paid) and all income (all invoices that you have sent and other income from your company). Since you have worked in The Bookie Webapp we have this information.

You provide additional information via the Start Income Tax Return button. By clicking on this and selecting the relevant financial year via the + button, you will arrive at a checklist. 


Fiscal partner

Do you want to file a joint declaration with your empoyed tax partner? Fill in your partner's details in time so that we can not only request the authorizations, but also ensure that your partner receives a postponement of the original declaration date of May 1st. Read more about tax partnership here. Costs for a joint declaration with an employed partner are € 75 ex VAT per year.


Your company

Administration and VAT returns

If you did not have a subscription last year or (partially) worked in a program other than The Bookie Webapp, we need your business administration. That means at least 3 things:
1. a (digital or paper) folder with sent invoices and receipts for expenses

2. a matching overview of your income and expenses in the form of an Excel, Spreadsheet or (the login to) an accounting program.

3. the pdf's of VAT returns of last year

You can upload or bring both 1 and 2 in order and numbered in the form of a zip. 

Financial statements and / or Income Tax (IT in English and IB in Dutch) declaration for the previous financial year

If you have been a client of ours for a long time, we have previous income tax returns. Has the Bookie not prepared your annual financial report before? Then please upload it. Don't you have a previous annual report, but an Income Tax Return instead? Then submit your IT declarations from previous financial years. This way we can see, among other things, whether you have previously applied your Startersaftrek.

Advance income tax or ZVW

Have you paid an advance for income tax or ZVW contribution (Healthcare Insurance Act)? Then upload proof of this. You pay this - in addition to the premium to the health insurance company - to the tax authorities for health insurance. The higher your income, the higher your ZVW contribution.

Your car or motorcycle

Provide us with the necessary information about your business car or motorcycle (this must be registered in the name of your company) and / or a comprehensive mileage record. Read here when a car is business-like and when private and how you correctly record the costs. The catalog value is the official new price of the (delivery) car (including VAT, tax on the car / motorcycle and accessories) that applies on the date that the registration number 1 was issued.

Own Account for partner in VOF

Hoe maak ik als vennoot in een VOF mijn eigen Bookie account aan?

Als vennoot bent, kan het zo zijn dat een van jullie de administratie bijhoudt en inlogt met een info@ adres. Toch zijn er meerdere redenen waarom je als vennoot ook een eigen Bookie Webapp account wilt hebben.

Inzicht in je administratie

Zelfs al houd je je niet bezig met de boekhouding van je onderneming, is het fijn om inzicht in je inkomsten en uitgaven te hebben. Door een koppeling van de mobiele app Bookie Bonnen kan je zelfs rechtstreeks je bonnen naar de administratie uploaden en heb je inzicht in je Winst- en Verliesrekening.

Aanleveren voor aangifte Inkomstenbelasting

Daarnaast verzorgen wij bij een VOF abonnement de aangifte Inkomstenbelasting voor alle vennoten (indien er niet alleen jaarstukken aangeleverd hoeven te worden) en in sommige gevallen ook voor hun fiscale partners. Hiervoor hebben we naast de jaarstukken van de VOF ook aanvullende informatie nodig van alle vennoten én hun fiscale partners. Deze informatie lever je via je eigen Bookie Webapp account aan. Lees hier welke informatie we nodig hebben.

NB Zorg er voor dat je tijdig de voorletters, achternamen, bsn en geboortedata van alle 'betrokkenen' (vennoten en fiscale partners) bij The Bookie hebt aangeleverd zodat wij voor 1 mei de machtigingen en het uitstel voor de aangifte bij de Belastingdienst kunnen aanvragen.

To do

  • Log zelf in in de administratie van de VOF of laat je vennoot dit doen
  • Ga linksboven onder je bedrijfsnaam naar Administratie instellingen en kies het vijfde tabblad Gebruikers.
  • Selecteer Nieuwe gebruiker toevoegen en vul hier je emailadres in.
  • In je mailbox vind je nu een uitnodiging om je eigen account aan te maken.
  • Via dit account kun je nu altijd inloggen om je boelhouding te bekijken en je persoonlijke gegevens aan te leveren van je jezefl en je fiscale partner.

 

Income Tax: amount and term

How much money do I have to set aside for income tax and when do I have to pay this?


How much income tax you have to pay (according to the tax authorities)

It is a question that is rightly asked more often. This is the answer the tax authorities give.

We cannot say that like 1-2-3 (a Dutch way of saying it isn't done fast). Among other things, it depends on how much income and capital you have. Because we have 4 tax brackets with different rates. It also depends on, for example, whether you have deductible costs or debts.

There are different types of income for income tax purposes. For your income from work and home (box 1), different tax rates apply than for your assets (box 3). And those rates can vary per year.

Tax rates for income from work and home (box 1)

These infographics are not translated in EN yet because the Belastingdienst doesn't do English :) But you will understand these universal numbers. 

Income tax for entrepreneurs

This is the case if you are an entrepreneur for income tax purposes in the Netherlands. A number of factors play a role in this, including the level of your profit, the 1225 hour criterion, the number of clients, whether you publicize and promote your services, your independence and if an entrepreneurial risk applies to you.

Entrepreneurs pay taxes on the taxable profit made and therefore not on their income. This profit is the sum of all the income from your company minus the operating costs. These are all your business expenses. Taxable profit is after benefits are taken into account. If you are a client of The Bookie, then you always have an up-to-date overview of your finances, both income and expenses, in The Bookie Webapp. In the left bar under Overviews you will find your VAT overviews and Profit / loss account. This last overview shows what your Profit is.

Is your income a result from other activities (also income from other work or ROW in Dutch)? Then this does not apply to you. In this case you can still be an entrepreneur for VAT.

Income tax tool from The Bookie

Of course we understand that you want a bit more insight and don't want to leave you with such a vague story. That's why you can use The Bookie Income Tax Tool for an estimation of the amount of income tax that you will have to pay. Keep in mind though that this is a machine that doesn't take in to account your specifics and personal situation, therefore this is not definitive or binding. Read here how that works.

Income tax and Health Insurance contribution to be paid

At the start of a new bookyear or our new collaboration for income tax, you receive a request from us to provide additional information. After you have completely provided the additional information, you can expect a draft version of your annual reports within three months. Once you have approved this, we will submit your Income Tax return.

In addition to the income tax, bear in mind that you need topay an income-related healthcare insurance contribution (ZVW). If you're employed, this contribution is already withheld by the employer of the benefits agency, but as an entrepreneur you have to pay this contribution yourself.

You will usually receive the (provisional) overview from the Tax Authorities within 3 months. This states the payment period for your income tax and the zvw in a separate briefing.

Work and costs outside subscription

What are the costs for work outside of the subscription?


In all cases listed below, you can engage The Bookie. You will receive an invoice after we have completed our work.

Work per hour: €75 ex vat 


We have a fixed hourly rate. If you didn't have a subscription for a financial year or you ask for extra work, we'll charge €75 ex VAT per hour. We'll write down the hours we spend on your administration and you will get a specified invoice. This means you can see on the invoice how many hours we spent on what activities. Read below why we don't work with fixed prices, estimates or quotes (besides the subscription).

Extra work in addition to the subscription

The subscription price applies in combination with the use of The Bookie Webapp and concerns the regular work around a well kept administration. The emphasis here is on monitoring, implementation and brief explanation. This work includes VAT returns, preparing your annual documents, filing your income tax return and short questions.

In some cases your situation may require more attention and specialist knowledge. Or you would like multiple questions answered. This could apply to the following:

  • In case of property abroad or a move to or from a foreign country. In the latter case, you will need to complete an extra form (M- or C-form).
  • Loan rules
  • IND procedure
  • You may also want to take advantage of an investment or subsidy opportunity or need our help with a payment plan. 

Annual documents and income tax return per hour

Unfortunately we cannot make a good estimate of the costs for preparing annual accounts and filing income tax returns in advance. Besides the fact that we don't yet know the size and complexity of your company, your income tax return covers many more things than your business. For example, we take your income from other activities or benefits into account, we look at your private situation including children, house, tax partner and debts and we can still adjust the draft version of your tax return based on your feedback.

Since we do not have any insight into this yet, we cannot estimate the duration and complexity of the work and therefore we do not work with quotations.

Would you like to work with a fixed rate for the current financial year? Then activate a subscription and read how that works here.

Consultation: €95 ex VAT per (half) hour 


If you need more time or do not have a subscription with The Bookie, you can schedule a consultation. For example, because you are buying a house, want to discuss an investment, are starting a new legal form or cooperation or have another financial issue. We are happy to free up time in our schedules to discuss your specific situation. We charge extra for this time.

You can schedule a consultation directly at: https://www.thebookie.nl/en/appointment/

Joint tax return partner: € 75,- ex vat per year


The subscription price does not include the tax return of your partner (who is an employee). However, we will gladly take care of your partner's tax return. If you want to use this service, please tick 'tax partner' in The Bookie Webapp and fill in the additional information before the deadline of 1 May. Read where to note that here. The extra costs for a joint tax return with a salaried tax partner are € 75,- ex VAT.