How do I enter my travel expenses as an expense?
There are different types of travel costs, which you enter in different ways. That is why we have listed them below. Would you like to know more about how to invoice your travel costs to your client? Then read this article.
Train costs
It is best to enter train costs per month, by downloading a monthly overview of the transactions of your business trips via OV-chipkaart or NS, and then you enter the total amount under "Public transport" of the business trips with 9% VAT.
Car costs (also other vehicles)
With car costs, it depends on whether you have a car registered at the company or use a private car for business purposes. In both cases you almost always need a kilometer registration. Read the detailed explanation of the different options here.
Km's that you make by car, bicycle, longboard, boat or scooter can be booked under "Km private transport". If you miss an cost category, you can add it by clicking the button next to "Rubriek" at the expense. Then you enter € 0.21 * the business km as an expense.
Flight costs
Business airline tickets are deductible as income tax expenses. Unlike many other travel costs, these costs do not include VAT, the 0% rate is applied. As a result, you cannot reclaim VAT on the sales tax return. You do put the costs in The Bookie Webapp in the quarter that the costs were incurred.
PS. Often there is airport tax on your invoice. However, this is not a government tax, but an amount that airports charge airlines per passenger.
Adjust or add cost items
Since there are an awful lot of expense types, we have not made all options visible when you are choosing an cost category. However, you can adjust this yourself. Do you want to know how to do this? Read the article here.