How do I enter my travel costs?
You can add travel costs in several ways. For example, you can enter the invoices, receipts from your business car and/or train tickets, but if you have a private car or bike, you can also enter your business mileage. Below we explain how both work.
Payment receipts
Public transportation
If you travel for your company by bus, tram or train, you can enter these as business costs. Over public transport 9% VAT is charged, this VAT amount are often not mentioned on the train or bus ticket. Since you generally do not receive tickets anymore these days, you can make a printout of your trips per week, month or quarter on https://login.ov-chipkaart.nl/. Here you can only choose your business trips and put them as a printout on a pdf.
At a book check you may be asked to prove that these trips were business trips. Therefore it is useful that they match the appointments in your calendar, calendar and/or time registration.
Car, moped or bike costs
If you bought a car, bike, scooter or other vehicle for business, you may enter all related costs. Read how that works here. Is your car for personal use? Then read below how you can still include the costs in your expenses.
Mileage registration
If your car or vehicle isn't purchased solely for business, but belongs to you personally, you will not be able to enter costs for refueling, repairs and insurance. Luckily, there is another way you can include part of the costs as expenses in your administration. For each kilometer you travel for business using a means of transport that you have for personal use, you may add €0.19 to your expenses.
Entering kilometers in The Bookie Webapp
If you register your mileage, you can make a pdf of it once a month, quarter or year and add it to your expenses in The Bookie Webapp as a 'receipt'. You then enter the number of kilometers times € 0.21 per kilometer and choose 'Km-reimbursement private transport' as the heading (cost category). There is no VAT on these costs, so you select 0%.
Example for a mileage registration
If you bought a car privately, but you drive for business purposes, you can still add costs to your expenses. You can enter these costs in The Bookie Webapp based on your mileage registration. There are a lot of mileage registrations ranging from excel sheets to fancy apps. These apps keep track of how many kilometers you drive for business, in your private vehicle.
Mileage registration
In order to be able to register your mileage easily, we have drafted a document. Follow the link and make a copy (click on File -> Make Copy) and place it in your own Google Drive or download the file.
