Help > The Bookie Services

Manual for Bookie Customers

You’re a customer at The Bookie. How does that work?

 

In short: it's super simple, provided you have read this manual. This contains the many accounting tools of our system and answers frequently asked questions. Since you are probably not waiting for a wall of text, we will add some nice pictures. 

wink*, your Bookies.

What we do within your subscription

The Bookie is an all-in accounting solution. In Dutch ánd in English. You can easily keep track of your sales and expenses in The Bookie Webapp, but every time contact is needed with the Tax Authorities regarding your business, The Bookie is there to ensure that everything runs as smoothly as possible. This means your VAT returns, the preparation of your annual statements, your income tax return and short questions fall within the Starter, ZZP and Ondernemer subscriptions. We will email you if everytime we expect something from you. So if you read our mails and do 'your tasks', all will be fine. Of course, your own vigilance is recommended as your company changes and you as an entrepreneur always remain responsible! Activate your subscription here.

Extra options

The subscription price is only valid in combination with the use of The Bookie Webapp and concerns the regular activities with regard to a well-kept administration.

Do you have a more complex question or are you looking for more extensive financial advice about investments, a mortgage or do you work with different software? Then you can directly schedule a longer paid consultation (online or offline) at a time that suits you. Do you keep all or part of your administration in another program? Then we handle your custom administration in a way you want and charge an hourly rate. Read here how that works. Costs for this are € 75 ex VAT per hour.

The Bookie Webapp

This is where your entire administration is registered. You can send your invoices and keep your expenses updated in The Bookie Webapp. Before you start working enthusiastically, please do follow the ‘tour’ to get an idea of the various options. Then update the details of your company (top left). To read where and how you update your settings: click here.

Read what should be done, if you subscribed during a financial year. 

Sales

You make, send and remind your clients of your invoices on one spot. Your invoices can be paid with iDeal as well, by connecting your Bookie account to a Mollie Account. Under the tab Income you can read more about invoices, other income, credits and so on. 

Expenses

With the mobile app Bookie Bonnen you can add pictures of receipts in no-time to your business expenses. Read here how that works. Have you received invoices via e-mail or can they be found online? Read here how to drag and add those digital expenses to your computer.

Under the tab Expenses you can also read more about car costs, foreign costs, transfer, costs and much more.

 

 

The Bookie Services

VAT Tax Returns - every 3 months

As a customer of The Bookie, you do not have to submit your quarterly returns (also known as sales or VAT returns), but your Bookie does that for you*. You are expected to send your invoices and upload expenses complete with a receipt or invoice and link it to a section. You will receive the first quarterly reminder a week before the end of the quarter. In any case, update your administration before the 8th of the first month of the new quarter so that we have enough time to check your administration and submit your tax return.

The deadlines are: April 8th, July 8th, October 8th and January 8th. Read here how the process works.

When all income and expenses are completely registered in your administration, press the “Process” button on your Dashboard that appears after the relevant quarter has finished. We now check and correct your administration and submit your VAT declaration. You will receive an e-mail from us with your declaration stating the account number of the Tax Authorities, what you have to pay (or receive back) and your payment reference. This payment must be received on the account number of the Tax Authorities before the 1st. Can't make it before the 8th? Please let us know, it could be that you'll submit your own declaration and send us the pdf.

Based on your administration and corrections that we do, we may give you tips on how to prevent errors and receive more benefits. This way you get to know your administration better and together we prevent errors in the future.

* Don't you have to file a VAT return quarterly but once a year? Please let us know.

Annual reports and income tax return

At the end of the year we will make (a draft of) your annual report and we will do your income tax return. To do this we need additional information. This includes your bank statements, annual statements or other documents. You deliver this with the button  “Start income tax return”. Using this checklist makes sure that we won’t forget anything. It will give us a complete picture of the situation.

After you have completed the checklist and supplied most of the documents, you can schedule a 15-minute appointment with your Bookie to ask additional questions or provide explanations by telephone or online. Read here how it works and plan it immediately via the link.

We aim to send you a draft of your annual reports within three months after you filled in the ‘Start Income Tax’-form and sent us every document we need.  Only after you agreed, we’ll file the income tax return. 

De Belastingdienst (Tax Autorities)

Authorization

In order to submit your return, we request an authorization that you have to forward to us. We’ll always keep you informed when we expect something from you, but of course your own attention is also recommended. Read what these permissions entail and how you send them.

Postponement and prologued postponement

As you might understand it is impossible to finish all our customers tax returns before May 1st. We will always request posponement for filing your income tax return. If you have worked in The Bookie Webapp during the financial year, we recommend that you immediately follow the IB checklist in February and supply the needed information.The processing time is three months, but we try to submit your IB declaration before 1 May. An advantage of this is that you do not have to pay tax interest, provided that the administration was complete and therefore no deviation is found by the tax authorities. A disadvantage is that you also have to pay your income tax quickly.

If you do not request a postponement and do not submit the declaration on time, you run the risk of a fine and a high income tax assessment. However, it applies: whoever first completes the form and submits his documents will be the first in line. The postponement gives us a postponement until September 1st and can only be extended until May 1st of the following year if the entrepreneur has previously submitted all declarations in time. However, you cannot assume this.

Do you also have a tax partner and do you want us to file his/her tax return? Inform your Bookie before May 1st. We will then also request a potponement for him/her. Read below how this works.

Prices

We offer the all-in package in a subscription form. In 2019 the most used subscription (ZZP subscription) costs € 480 excl. 21% VAT per financial year with a revenue up to € 60,000. Choose the right plan that matches your revenue. Depending on the type of subscription, after your first payment with iDeal, € 30, - € 40, or € 50, - excluding VAT, will be deducted automatically each month. You can find the invoices for these debits via your Account at the top right under Subscription.

Annual total amount

The monthly payments are a down payment on the annual statement and income tax return that is done after the end of the financial year. In case you started working with us during the year, you will receive an additional invoice at the end of the year for the terms that you have not yet paid. At the end of the financial year your subscription will be corrected and invoiced based on the actual revenue.

Change subscription

We have three subscriptions. Does your revenue turn out different than expected? Then easily convert your subscription to higher or lower rate under ‘Account’.

Tax partner? Let us know!

Your subscription does not include to your tax partners tax return. However, we'd love to do the joint declaration with an employed partner. In this case, please tick "tax partner" in The Bookie Webapp and provide the required information so that we can request authorization and postponement for him/her in a timely manner.

The extra costs for a joint tax return with an employed tax partner are € 75 per year excluding VAT.

 

Additional costs

Do you want your annual documents or declaration faster than three months? Then we schedule extra hours and we charge 25% of your annual subscription extra.

The subscription fee is based on an entrepreneur gaining income and owning property in The Netherlands. If your administration and tax return requires special forms to be filed at Belastingdienst (regarding foreign property or income, heritage, migration, partners) extra costs can be charged.

by Mari Last update: 31 Jan, 2020